Managing properties is a major drain on time. It might surprise you, but landlords and property managers often spend 4 hours a month per rental property on daily operations alone.

What's more, the process of leasing, finding new tenants, and managing turnovers adds 48 hours annually, according to property management software Hemlane. This means that if a property experiences tenant turnover each year, it will require roughly 96 hours, or over two full weeks, of work annually.

Given the extensive amount of time individuals spend on property portfolio management, it is no surprise that the sector is experiencing significant growth in demand for property software solutions.

According to the property management firm Scanlans, a market expansion for property management is projected to reach a value of $37.25 billion by 2029. This growth is primarily driven by the industry's pressing need to enhance operational efficiency, boost productivity and alleviate time-consuming manual property management tasks.

Realising the time demands of property management, online property management software now offers a way to reclaim this valuable resource. Luckily, this article demystifies the use of such software, highlighting the benefits it brings in terms of saving time, and provides a selection of the best property management software available on the market.

1. What is Property Management Software?
2. Time-Saving Benefits of Software Used in Real Estate
3. Best Property Management Software of 2025
4. Property Software Solutions: Transforming Time Drain to Time Gain
5. Online Property Management Software: Frequently Asked Questions

What is Property Management Software?

Property management software, as defined by Arthur Online, is a specialised tool that helps property managers and landlords streamline and automate the tasks involved in overseeing properties.

Think of it as a comprehensive solution designed to centralise everything from managing leases and tenant information to handling maintenance requests and automating accounting tasks.

Key Features of Property Management Software

Highlighting how software is used in real estate to simplify complex tasks, thereby minimising time spent on operations, a pertinent question arises: What are the functions to expect from these tools?

Listed below are common features covered by property software solutions:

• Communication: Provides a platform to connect with tenants, contractors, and stakeholders.
• Compliance: Maintains adherence to legal and regulatory requirements.
• Document Storage: Stores and organises vital documents, including leases, contracts, and inspection reports.
• Financial Accounting: Automates rent collection, expense tracking, and generation of financial reports.
• Lease Management: Oversees lease agreements, processes renewals, and maintains tenant records.
• Maintenance Management: Handles maintenance requests, schedules repairs, and monitors costs.
• Marketing and Advertising: Manages the advertising of vacancies and manages online property listings.
• Reporting: Generates reports covering occupancy, income, expenses, and other key performance indicators.

Generally, these features automate routine operations and centralise critical information, minimising the time individuals spend on day-to-day property management tasks.

See Also: Powerful Apps to Take Control of Personal Asset Management

Time-Saving Benefits of Software Used in Real Estate

Managing properties involves countless tasks that can quickly consume time. From maintenance tracking to generating reports, the workload adds up fast.

This article explores why availing of property management software helps property owners save hours and operate more efficiently.

Automate Repetitive Tasks

Among the top advantages of property management software is its ability to automate routine and often tedious tasks, which previously necessitated manual effort.

However, this automation does not mean replacing human roles with technology. Instead, it is a strategic approach to simplify time-intensive responsibilities.

By leveraging property software solutions, as Buildium underscores, the goal is to eradicate inefficiencies and empower individuals to prioritise and engage in higher-value work.

Such automated tasks include, but are not limited to:

• Accounting and financial reporting (rent payment reconciliation, recurring expense tracking, monthly income and expense reports).
• Communication with residents and vendors (rent due, maintenance updates, policy changes).
• Maintenance management (request intake, work order creation and tracking).
• Rent collection (rent reminders, scheduled payment processing, late fee calculations).

Streamline Processes

In a broader aspect, online property management software streamlines workflow by making the path from one task to another smoother, more logical, and more efficient.

One prime example would be centralising information. Instead of having scattered information —a tenant’s move-in date on paper, payment history in a spreadsheet, and maintenance details in emails —property management software centralises this data in one dashboard.

This means users can instantly access a complete tenant profile, financial records, and repair history from one platform, eliminating multiple searches.

Best Property Management Software of 2025

With property management growing more complex, the right software can make all the difference. From automating routine tasks to streamlining oversight, this article highlights the best property management software of 2025.

1. Landlord Studio – For Tracking Financial Data of Rental Properties

As a property tracking software, Landlord Studio offers landlords and property managers an intuitive software to keep track of rental properties. This includes logging all forms of income, from recurring rent payments to security deposits, as well as comprehensive tracking of all property-related expenses (i.e. property taxes, insurance, repairs, etc.).

Pros

• Automates rent collection, income tracking and bank reconciliation.
• Generates reports, including profit and loss statements, income and expenses, and rent rolls.
• Monitors maintenance requests and their progress.

Cons

• Challenges in editing leases, particularly adjusting start and end dates.
• The rent collection system can take days to deposit funds into the landlord’s account.

Free Plan: Yes
Pricing: Starts at $12/month

Also Read: How to Manage Your Rental Properties with the MyAssets App

2. Rightmove – For Listing Properties

Rightmove is the UK's largest and most prominent online property listing software. It is where letting agents and estate agents advertise properties for sale or rent, reaching a vast audience of potential tenants and buyers across the country.

Pros

• Equips letting agents with market data and insights to help them advise landlords on appropriate rental pricing and current market trends.
• Gain maximum exposure to a large audience of potential buyers by listing a property investment on Rightmove.
• Supports direct Customer Relationship Management (CRM) integrations so agents can manage inquiries and appointments from within their existing workflow.

Cons

• A featured or premium listing requires payment to appear at the top of the search results.
• Landlords and property owners cannot directly list properties on Rightmove. They must utilise a registered letting or estate agent to publish their listing on the platform, which entails incurring agent fees.

Free Plan: No
Pricing: Not publicly disclosed

3. MyAssets – For Cataloguing Property Assets

Beyond asset management, MyAssets also function as a property inventory software, empowering users to catalogue every detail associated with their properties. From property values, addresses, and property content to critical documents and contact details, MyAssets provides a unified platform that streamlines information management.

Pros

• Add delegates with customisable view, edit, create, and delete permissions for full control across users.
• Helps users organise and oversee all assets—real estate, finances, collectables, belongings and more—from one dashboard.
• Includes a smart asset-linking feature that enables users to track the location of physical assets—whether heirlooms, vehicles, or everyday items—across multiple properties.

Cons

• Selected features are still in progress, with ongoing development signalling strong potential ahead.
• Some initial effort is needed to populate the app, but the rewards of streamlined tracking come soon after.

Free Plan: No, but it offers a 14-day free trial
Pricing: Starts at £20/month

Read More: MyAssets: The Digital Asset Management App That Get Things Done

4. Buildium – For Managing Diverse Properties

Buildium is a cloud-based multi-property management software that centralises diverse portfolios, including residential, commercial, and mixed-use.

It offers an all-in-one solution to streamline the entire property management lifecycle—from tenant acquisition to financial and maintenance oversight for multiple units across various property types.

Pros

• Designed for small to large-scale portfolios.
• Offers a full suite of accounting tools, such as automated bookkeeping, 1099 tax form support, and online rent payment processing.
• Subscription includes a free, customisable website for advertising listings and managing tenant and owner portals.

Cons

• Not all desktop features are currently supported on the mobile version.
• There may be extra costs associated with services like bank account setup and particular third-party integrations.

Free Plan: No, but it offers a 14-day free trial
Pricing: Starts at $58/month

5. MaintainX – For Handling Repairs and Maintenance

Designed to replace manual systems, MaintainX automates maintenance operations through its cloud-based platform.

Its work order management system enables users to create, assign, and monitor tasks from any device, providing them with real-time updates and transparent communication. This flexibility ensures technicians can efficiently receive notifications, report issues, and close out work orders for smooth operational flow.

Pros

• Mobile-optimised interface that supports task management on smartphones and tablets.
• Offers editable forms and checklists to match specific workflow and inspection needs.
• Offline mode supports uninterrupted workflows with auto-sync upon reconnection.

Cons

• Does not support advanced reporting needed for deep maintenance performance insights.
• Offers limited third-party integrations, which may not suit users employing diverse software.

Free Plan: Yes
Pricing: Starts at $16/month

Property Software Solutions: Transforming Time Drain to Time Gain

Rent collection, document management, and maintenance oversight are just a few of the many tedious tasks inherent in property management. Tackling these manually daily can quickly consume time and cripple efficiency. The good news? Property management software streamlines these manual efforts, offering a more efficient alternative.

From automating repetitive tasks to streamlining workflows, today’s software solutions enable property managers to reclaim valuable hours and operate more efficiently.

Whether dealing with a single unit or a growing portfolio, tools like property tracking, inventory management, and multi-property platforms make daily operations faster and more organised.

With real estate constantly changing, property software is no longer optional—it’s a competitive edge that helps investors automate the mundane and channel their focus toward more impactful, growth-driving initiatives.

Online Property Management Software: Frequently Asked Questions

1. What is the meaning of property management software?

Property management software is a tool supporting landlords and property managers by automating key aspects of property management, including maintenance requests, financials, and documentation.

2. What software do property managers use?

A variety of purpose-built software tools are available to support different aspects of property management. For example, property tracking software excels at monitoring income and expenses, while property inventory software is ideal for detailing vital property-specific information.

3. What is the best free property management software?

Many property management software platforms offer free plans or limited-feature versions, but the ideal choice depends on individual requirements. To cite an example, Landlord Studio is frequently cited as a strong contender for free property management software.

Manage More in Less Time with MyAssets

Whether managing a single or multiple properties, time is of the essence when individuals need instant access to property details. Tools like MyAssets become instrumental, empowering users to keep vital data organised for better decision making.

MyAssets offers a complete asset management solution, which allows users to track, organise, and manage diverse assets. From properties to finances, collectables, and belongings, MyAssets brings everything connected to one's properties under one platform.

As a landlord's inventory software, MyAssets truly stands out with its smart asset linking. This capability speeds up asset locating and turnover, whether searching for family heirlooms, furniture, art, or other collectables. With MyAssets, users can easily track exactly which property each item is stored in, eliminating guesswork and saving valuable time.

Looking to digitise physical documents for secure backup? MyAssets provides a central platform to store essential property records—including title deeds, sale agreements, tax receipts, and mortgage documents—keeping them accessible and protected.

Manage all assets in one complete platform. Explore MyAssets free for 14 days.