How consciously have you built and defined your life organisation system?
According to Focus Keeper, life organisation systems refer to the structured, personalised methods, habits, and tools you use to manage different aspects of your life.
These systems often work behind the scenes. They subtly influence how we handle our time, physical environment, mental state, and long-term goals.
While many people may not consciously think of themselves as following a “system,” everyone relies on some form of organisation to function day-to-day. Whether it’s setting an alarm clock, keeping a calendar, or doing financial planning, these routines form the foundation of personal efficiency and well-being.
Key components of life organisation systems include:
- Time management
- Physical space organisation
- Goal setting
- Financial organisation
- Mental and emotional well-being
- Productivity strategies
- Healthy lifestyle choices
Each element contributes to improving your quality of life. It allows you to handle day-to-day demands while ensuring you stay balanced and focused.
Think of your life organisation systems as the invisible architecture of a well-lived life. When these systems are designed with intention and regularly maintained, they allow for greater freedom, creativity, and satisfaction. By reflecting on and refining these areas, you gain more control over your time, energy, and future.
This blog explores the importance of life organisation, as well as different life organising apps you can use to streamline your current systems.
- Why Life Organisation Matters
- The Problem with Using Multiple Life Organising Apps
- Why a Single Life Organiser App is the Solution
- Best Life Organising Apps That Do It All
- MyAssets: Holistic Asset Management for All Your Valuables
- Todoist: To-do List for Tasks and Project Management
- Notion: All-in-one Workspace for Tasks and Goals
- Trello: Visual Project and Task Organisation
- Evernote: Centralised Note-taking and Task Management
- Life Organising Apps: The Smart Way to Stay Sorted
- The Power of Life Organising Apps: Frequently Asked Questions
Why Life Organisation Matters
Understanding and intentionally developing your life admin systems is highly relevant to your personal life. In today’s fast-paced world, where distractions are constant and responsibilities are ever-growing, relying on random habits or reacting impulsively to situations often leads to feeling overwhelmed and burnout.
Adopting deliberate systems can provide clarity, structure, and direction. Financial planning helps build security, while setting achievable goals promotes personal growth and purpose.
Organising your emotional and mental life – through practices like journaling, therapy, or mindfulness – can also lead to increased resilience and peace of mind. According to studies featured in National Geographic, living in a disorganised or cluttered environment includes memory impediments, poor eating habits, an increased chance of developing mood disorders, and decreased impulse control.
It’s important to note that life organisation comes with its challenges, such as managing tasks, tracking finances, and keeping schedules.
According to Personnel Today, a survey by music licensing company PPL PRS has found that 75% of people have experienced burnout in the past 12 months. The main contributors include:
- A heavy workload (53%)
- Long working hours (46%)
- Unrealistic expectations (34%)
This is where using life organising apps comes in. These tools act as central hubs for managing multiple areas of life, offering structure, clarity, and efficiency.
Using life organising apps can mitigate some of these factors and streamline your life organisation process. But it’s important to consider the pitfalls that come with using numerous life organising apps, and why it is more efficient to use just one.
The Problem with Using Multiple Life Organising Apps
A life organising app is a digital tool designed to help you manage various aspects of your daily life more efficiently.
Advantages of Using Life Organisation Apps
The following are some of the benefits of using life organising apps:
- Access to multiple features in one place - these apps often contain calendars, to-do lists, habit trackers, goal-setting tools, reminders, financial planning, and wellness tracking.
- Reduction of mental clutter - these apps streamline routines and provide a clear structure for managing time, tasks, and personal development.
- Ability to plan your day on a central hub - unlike traditional paper planners or separate single-function apps, these apps act as a central hub where you can plan your day, track progress toward goals, monitor your habits, and stay on top of responsibilities.
It can be easy to get carried away with using too many life organising apps. It can seem like a good strategy to cover all aspects of your life, but it often comes with significant downsides.
Atlassian explains that it’s crucial to reduce non-essential apps to increase productivity. While this specifically pertained to work productivity, it is also relevant to implementing efficient life organisation systems.
Disadvantages of Using Too Many Life Admin Apps
Using multiple life organising apps simultaneously can ironically lead to disorganisation, overwhelm, and decreased productivity. This can quickly spiral into a tangled web of platforms, notifications, and duplicated effort.
Key drawbacks in using multiple life admin apps include:
- Fragmentation of information: If you’re keeping notes in one app, tasks in another, and schedules in a third, it can be difficult to see the big picture and connect related items in one platform.
- Increased cognitive load: Maintaining multiple apps requires you to remember where specific information is stored, which ultimately undermines the goal of externalising your thoughts and tasks.
- Inefficiency and time waste: Consistently moving between multiple apps increases the friction and reduces your focus and workflow.
- Reduced consistency: Re-entering data onto multiple platforms can increase the risk of inconsistencies or missed updates.
Instead of using multiple apps that have limited functionalities, choose one or two versatile life organising apps that can handle your workflow.
Why a Single Life Organiser App is the Solution
While it may seem logical to use the "best" app for each function, juggling multiple platforms often leads to inefficiency, confusion, and data fragmentation. The smarter solution is to use just one life organising app that centralises all your planning and productivity needs.
Using a single life organising app can help you:
- Reduce mental clutter and decision fatigue - When every task, reminder, or event exists in one place, there's no need to constantly switch contexts or remember which app holds which piece of information. This streamlines your thought process and makes it easier to stay on top of commitments.
- Improve consistency and reliability - When you rely on multiple apps, syncing errors, conflicting notifications, and overlooked tasks become more common. A comprehensive app ensures all your data is interconnected – your goals, calendar, tasks, and notes live in one ecosystem, making it easier to see the bigger picture and prioritise accordingly.
- Save time and energy by minimising data duplication - Instead of re-entering data across different apps or linking them through complex integrations, one app means one entry point for all updates. This not only saves time but also reduces the risk of errors or omissions.
- Lead to a more focused mind -A clutter-free digital environment translates to a more peaceful mind. It reduces tech overwhelm and increases confidence in your ability to stay organised.
Relying on a single life organising app is not just about convenience. It’s a strategic decision that boosts efficiency, clarity, and peace of mind. Simplify your tools, and you’ll simplify your life.
Best Life Organising Apps That Do It All
We’ve shortlisted the best life organising apps you can utilise for your current (and future) life organisation systems.
1. MyAssets: Holistic Asset Management for All Your Valuables
MyAssets is a digital asset management app that enables you to organise, track, and manage all your assets in one platform.
Typically, asset management apps cater to a limited number of asset types. With MyAssets, you can organise a wider variety of asset types, such as financial accounts, properties, art and rare collectables, and belongings.
MyAssets also includes different features you can interlink to your assets. For example, contacts can be added to your Address Book and linked to a relevant asset. You can include your property manager in a property. Meanwhile, the Document Vault allows you to upload files and images and connect them to the relevant asset.
The comprehensive and holistic design of the platform ensures that you can accomplish relevant admin tasks when it comes to managing your belongings and valuables.
2. Todoist: To-do List for Tasks and Project Management
Todoist is ideal for creating to-do lists for tasks and projects. It allows you to set deadlines, including recurring due dates, to ensure that you never miss a task in your to-do list.
Projects in Todoist allow you to organise big undertakings with multiple tasks. This is perfect for activities that involve multiple subtasks. You can utilise the task priority feature to sort each task based on its level of priority.
3. Notion: All-in-one Workspace for Tasks and Goals
Notion combines note-taking, task management, databases, and collaboration into a flexible workspace.
As a life organising app, it allows you to jot down your thoughts, write extensive notes, and create to-do lists.
4. Trello: Visual Project and Task Organisation
Trello is best for visual project management and task tracking, due to its kanban-style boards. It’s known for its simplicity and flexibility, making it popular for personal and team-based workflows.
You can use Trello for life organising tasks such as:
- Add labels to visualise and prioritise tasks
- Create checklists for your tasks
- Use customisable fields for added organisation
5. Evernote: Centralised Note-taking and Task Management
Evernote focuses on capturing, organising, and accessing your notes and information easily across devices. It’s designed for note-taking, task management, and archiving. This allows you to manage your life admin tasks with more organised notes.
Life Organising Apps: The Smart Way to Stay Sorted
Life organising apps serve as tools that help individuals manage their time, tasks, goals, and mental well-being. These applications have evolved from simple task lists into comprehensive systems that support productivity, reduce stress, and foster intentional living.
Even an asset management system can serve as a life admin system that assists you in managing your finances, valuables, and important documents. For example, MyAssets enables you to create comprehensive records of all your assets – from financial accounts and properties to rare collectables and everyday belongings. Its features enable you to integrate different elements relevant to these assets, such as files and contacts from your Address Book.
In the end, using a comprehensive asset management app can positively impact your life organisation system.
The Power of Life Organising Apps: Frequently Asked Questions
1. How do I organise my personal life?
There are many ways you can create an efficient life organisation system. You can start by:
- Tracking your to-do list in a central location
- Prioritising your most important tasks
- Integrating your favourite digital work and productivity tools
- Building a centralised information hub
- Utilising a comprehensive life organising app
As you build out your life organisation system, you can incorporate more processes that seamlessly integrate with each other.
2. What is the app that organises your life for you?
Five examples of dedicated life organising apps include:
- MyAssets
- Todoist
- Notion
- Trello
- Evernote
MyAssets is a great choice that serves a dual purpose: managing your assets and organising your life.
MyAssets: Your Life, in Sync
MyAssets stands out as a life organising app by offering a comprehensive, user-friendly, and secure platform for managing all your assets. Its interlinking features, combined with its secure document storage, make MyAssets an indispensable tool if you want to take control of the elements that comprise your life admin tasks, from finances and properties to collectables and belongings.
Turn chaos into clarity with MyAssets. Start organising your life with MyAssets' 14-day free trial.
